– Assist in overall projects monitoring. Policies/procedures/system navigation support – assisting staff in locating the appropriate guidance related to procurement, operational arrangements, contracting, and other relevant processes. – Budget support. – Maintain up-to-date projects files (both paper and electronic, including SIOP, ROME and projects monitoring tables) – Serve as an information resource about status of projects (e.g. procurement, disbursement, audit, reporting to Government organization) and drafts a variety of standard project-related correspondence. – Review administrative, financial and legal aspects of contracts before the Project Officer issue a NOC – Managed the financial portfolio for Pakistan, overseeing all financial operations, and handling documentation and filing in both physical and electronic formats. (E. Docs-using ROM software) – Process requests for disbursements pertaining to development projects. Analyze disbursement applications to determine: (i) appropriateness of the request (ii) adequacy and validity of supporting documentation and (iii) compliance with contractual documents and procedures. – Process disbursement applications and update data as necessary in the disbursement management system. Reconcile loan/grant accounts against beneficiary submissions in the software application. – Liaise with treasury department of the head office and external stakeholders to resolve disbursement issues promptly. Ensure that the funds are properly accounted for and used in accordance with Bank rules and procedures. – Conduct due diligences with online Compliance software. (Online Compliance/Fircosoft/Google to collect information on crime, legal and social issues pertaining to project partners and stakeholders. – Contribute to KYC diligences. – Liaise with Back office department of the head office (CRH). Follow up on loans amortization and ensure timely shipping of Notices of Amount Due after verification. – Contribute to update the portfolio review and provide data to EAD. – Act as CIL (Correspondent Informatique Local) and deal with all issues related to IT equipment and software, and coordinate with Head Office regarding installation and up gradation of IT. – As Archives Referent manage all the office archives in liaison with headquarters – Provided coverage for the Administrative Assistant during leave periods, including responsibilities related to foreign delegations/missions and logistics for security tasks. – Will perform any additional tasks or responsibilities assigned by the Country Director in response to specific or unforeseen needs. – Assist in overall projects monitoring. Policies/procedures/system navigation support – assisting staff in locating the appropriate guidance related to procurement, operational arrangements, contracting, and other relevant processes. – Maintain up-to-date projects files (both paper and electronic, including SIOP and projects monitoring tables) – Meetings-support, including scheduling, bookings and ensuring programmatic follow-up and prioritization for Foreign delegations. – Prepare the annual budget and monitor budget utilization by account, including oversight of all banking transactions. – Serve as an information resource on status of projects (e.g. procurement, disbursement, audit) and drafts a variety of standard project-related correspondence. – Review administrative, financial and legal aspects of contracts before the Project Officer issue a NOC – Managed the financial portfolio for Pakistan and Afghanistan, overseeing all financial operations, and handling documentation and filing in both physical and electronic formats. (E. Docs-using ROM software) – Process requests for disbursements pertaining to development projects. Analyze disbursement applications to determine: (i) appropriateness of the request (ii) adequacy and validity of supporting documentation and (iii) compliance with contractual documents and procedures. – Process disbursement applications and update data as necessary in the disbursement management system. Reconcile loan/grant accounts against beneficiary submissions in the software application. – Liaise with treasury department of the head office and external stakeholders to resolve disbursement issues promptly. Ensure that the funds are properly accounted for and used in accordance with Bank rules and procedures. – Conduct due diligences with World Check One (WCO)/Fircosoft/Google to collect information on crime, legal and social issues pertaining to project partners and stakeholders – Follow up on loans amortization and ensure timely shipping of Notices of Amount Due. – Attend meetings, draft minutes and ensures timely clearance and distribution. – Assist in mission planning, including scheduling with counterparts, visa and NOCs request, field visit arrangements & participate in missions where necessary – Act as CIL (Correspondent Informatique Local) and deal with all issues related to IT equipment and software, and coordinate with Head Office regarding installation and up gradation of IT. – Assist the deputy Country Director in implementing the office communication Plan. – Act as back-up for the Admin & Accounts Management Officer. – Managing the general administration and finance related activates in office. – Working with and under supervision of the Management Assistant (Finance / Admin.). – Working with the Foreign Missions & Pakistani administration at various levels. – Meetings-support, including scheduling, bookings and ensuring programmatic follow-up and prioritization for Foreign delegations. – Assist the country director with various issues related to the Pakistani authorities (E. g. NOCs, Visas, etc.). – Prepare the annual budget and monitor budget utilization by account, including oversight of all banking transactions. – Responsible for all issues related to salaries, taxes and banks operations. – Relation with Banks & disbursement requests for the ongoing Projects. – Supporting the Project Manager & Director for filling of all papers and documents regarding the projects and project payments. – Maintaining the data base, among others the Donor Assistance Database (DAD). – Organizing meetings & appointments, assisting the missions from AFD headquarter and other related activities. – Assisting the Management Assistant (Finance / Admin.) for the organization’s finance and operations related activities. Necessity of specialized financial skills, accounting knowledge and in-depth knowledge of international financial software applications. – Assisting the Management Assistant (Finance / Admin.) for performing all financial management tasks including processing of invoices, purchase orders and payments related to daily operations and disbursements pertaining to development projects. – Assisting the Management Assistant (Finance / Admin.) for managing the overall daily office operations, create and negotiate contracts, managing vendor relationships and overseeing office operating procedures. – Assisting the Management Assistant (Finance / Admin.) for overseeing network administration, managing and helping evaluate information systems, for coordinating and supervising the maintenance of facilities and office equipment. – Interim work of the Management Assistant (Finance / Admin.) during absence. – Any other task or responsibility as requested by the Country Director according to specific or unforeseeable needs. – In charge of IT and all the software using by AFD. – Pay roll of the employees