Managed the CEO’s complex calendar across multiple time zones; prioritized high‑impact meetings and served as proactive gatekeeper for inbound requests - Prepared board and operational reports, executive presentations and briefs; ensured data accuracy and version control - Orchestrated international travel and events end‑to‑end (itineraries, visas, accommodation, ground transport); optimized costs and handled urgent rebooking - Administered SharePoint team sites and CRM workflows; improved document taxonomy, SOPs and knowledge management - Produced corporate communications and video assets aligned to CEO messaging - Supported governance and PMO activities, coordinating sensitive information with strict confidentiality and compliance

Planned and executed board meetings and general assemblies; prepared agendas and minutes, tracked action items, and ensured follow‑through - Oversaw major vendor contracts (energy, IT, key services), renewals and related budgets; coordinated procurement and negotiations - Provided executive support to leadership (calendar, meeting prep, correspondence, travel logistics) - Led brand and events initiatives, including a corporate documentary and seminars; managed agencies, timelines and deliverables - Standardized operating procedures and documentation to streamline internal coordination

Coordinated an international leadership seminar in Prague, managing vendors, logistics, travel and on‑site execution - Managed the marketing budget and reporting; monitored spend against plan and consolidated performance insights - Produced promotional content and executive communication materials supporting strategic initiatives across channels

Led fundraising campaigns and optimized donor journeys using CRM tools; coordinated outreach and follow‑ups with key donors - Managed multi‑channel digital communications (web, social, email) and supervised volunteers to deliver campaigns and events - Coordinated cross‑functional projects, including the production of a documentary showcasing the NGO’s impact - Handled day‑to‑day office operations, scheduling, documentation and vendor relationships

Supported internal communications for a major aerospace division: editorial planning, print/digital content and intranet updates - Coordinated events and departmental logistics; prepared decks, briefs and executive messages - Managed administrative tasks with high attention to detail and confidentiality

Provided bilingual executive and project support to engineering departments: calendars, meeting coordination and documentation control - Prepared reports, technical correspondence and translations (FR/EN); coordinated stakeholders across sites and suppliers - Organized travel logistics and maintained accurate records for audits and compliance

Supported the Gas & Electricity divisions with complex scheduling, travel and executive correspondence - Coordinated daily operations for a team of 11 engineers; prepared reports, dashboards and meeting minutes - Ensured documentation accuracy and timely communication across technical and leadership teams