• Provide executive and administrative support to CEO, Executive Board and senior management, including agenda, emails, travelling arrangements, and confidential correspondence. • Coordinate and organize international meetings, scientific conferences, and outreach events (virtual & in-person), including venue selection, contractor negotiation, registration processes, and budget reconciliation. Monitor and track budgets, ensuring accurate reporting and compliance with internal procedures. • Prepare, verify, and maintain financial documentation to support audits and organizational reporting with utilization of Excel to manage data, track expenses, and maintain clear and accurate financial records. • Manage procurement and vendor contracts, ensuring compliance and financial accuracy in collaboration with the Finance team. • Support governance structures (Executive Board, General Assembly, working groups) through agenda drafting, documentation, minutes, and reporting • Manage members services, membership renewals, CRM updates, and act as first point of contact for inquiries. • Coordinate and Liaise with legal counsel to ensure compliance with statutory obligations (Moniteur Belge, UBO registry, Banque-Carrefour des Entreprises). • Assist HR and finance with invoices, budgeting, and vendor management

• Provided comprehensive secretarial and logistical support to Head of Department, including agenda management, travel arrangements, staff coordination, and correspondence. • Assisted with event and outreach activities, such as departmental seminars, annual gala, international conferences, and staff training. • Handled financial and procurement tasks, including invoicing, membership fee management, and equipment purchases. Acted as liaison with external accountants for COELIO ASBL regarding all payments, invoices, and banking matters. • Ensured smooth office operations by overseeing procurement, inventory, and scheduling