Professional Services
Manufacturing
Oil, Gas, and Mining
Technology, Information and Media
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Marvi Cajayon

Fractional Strategic Operations & Operating Model Lead | Scaling Tech Organizations

About Me

I help scaling technology organizations solve the execution problems that emerge when teams, priorities, and dependencies become too complex for informal coordination. My work sits at the intersection of strategic operations, operating model design, and cross-functional delivery. I diagnose where execution is breaking down, clarify ownership and dependencies, design practical operating mechanisms, align senior and delivery stakeholders, and stay close enough to implementation to ensure the solution actually works. At Woven by Toyota, I designed Arene Professional Services Ways of Working (WoW) and led a product-development operating model spanning 600+ people, I pioneered cross-company collaboration across Woven, Toyota, Denso, and J-QUAD, and led a first-of-kind end-to-end initiative involving 100+ engineers that delivered within two months. I have also designed execution frameworks that compressed a six-month workstream to one month while preserving intended user value. I’m best suited to organizations facing problems such as unclear ownership, fragmented roadmaps, cross-functional bottlenecks, scaling complexity, or strategic initiatives that are struggling to translate into execution. For fractional engagements, I can support operating-model diagnostics and redesign, strategic program setup or recovery, cross-functional execution resets, roadmap and dependency alignment, and leadership decision mechanisms. I work best with leaders who want someone who can independently diagnose the system, make complexity visible, and turn ambiguity into a practical path forward.

Jurisdiction

Region: Asia

Notable Employer

  • Agile Coach at Woven by Toyota
  • Product Development Leader / Product Owner at Rakuten, Inc
  • IT Project Engineer / Business Analyst at Japan Gas Corporation (assigned from Fujitsu Engineering Technologies)

Experience

Seniority LevelMid-Senior level
Years of Experience15-20 years
Current StatusActive
Software Process Improvement LeadWoven by Toyota
2022 - Present

- Created Ways of Working (WoW) North Star of the Arene Professional Services business - Lead the design and improvement of software-development operating models, processes, and decision systems across large, complex execution. - Diagnose systemic delivery problems across teams, including dependencies, ownership gaps, workflow bottlenecks, and misalignment between organizational structures and user value. - Design practical mechanisms to improve execution, cross-functional coordination, prioritization, and leadership visibility. - Work across executives, product leaders, engineering teams, and partner organizations to align priorities, clarify dependencies, and improve delivery effectiveness. - Define and propose business-level KPIs and metrics to strengthen leadership decision-making. Lead transformation initiatives from diagnosis and framework design through implementation and validation in real delivery environments. - Designed and led operating-model work involving the Arene organization and cross-company initiatives across Woven, Toyota, Denso, and J-QUAD.

Agile CoachNotableWoven by Toyota
2020 - 2022

- Led organizational and team-level improvement of product-development practices within a rapidly scaling software organization. - Worked with product, engineering, and leadership teams to strengthen product ownership, iterative and incremental delivery, prioritization, and cross-team coordination. - Helped teams align development around end-to-end user value rather than isolated feature or component output. - Diagnosed obstacles preventing teams from delivering effectively and adapted development practices to the needs of different teams and contexts. - Supported dependency management and collaboration across multiple teams and stakeholder groups. - Designed and delivered large-scale capability-building and enablement across Woven and partner organizations. - Conducted training that ultimately reached 1,146 people across Woven, Toyota, Denso, and J-QUAD.

Product Development Leader / Product OwnerNotableRakuten, Inc
2017 - 2020

- Led end-to-end product development for Order Management System capabilities. - Owned product priorities, roadmap direction, stakeholder alignment, team organization, and delivery outcomes. - Worked directly with business stakeholders and engineers to translate user and commercial needs into product priorities. - Defined and prioritized high-value release increments and guided delivery from planning through execution. - Restructured a 48-person development organization into five domain-focused teams designed around end-to-end value delivery. - Led delivery of five core OMS APIs in two months as Product Owner. - Established quarterly roadmaps tied to user value and commercial ROI, shifting development decisions toward measurable product impact.

Project Leader / Senior ProgrammerFujitsu Engineering Technologies
2015 - 2017

- Led enterprise application and systems-development work across technical delivery, system architecture, stakeholder coordination, and quality governance. - Coordinated business and technical stakeholders across internal enterprise systems initiatives. - Guided engineering teams and helped structure how systems were designed, developed, tested, and delivered. - Established shared development and testing standards across stakeholders and engineering teams. - Applied ITIL, CMMI, and ISO 9001 practices to improve software-development discipline and quality. - Combined technical leadership with governance responsibility across complex enterprise environments.

IT Project Engineer / Business AnalystNotableJapan Gas Corporation (assigned from Fujitsu Engineering Technologies)
2011 - 2015

- Bridged business operations and technology by analyzing business processes, inefficiencies, and system requirements. - Translated business needs into technical designs, automation solutions, and systems-integration approaches. - Worked across users, business stakeholders, engineering data, and enterprise systems to improve workflows and data reliability. - Designed and developed an automated man-hour and invoice-processing system that reduced manual operations by approximately 60%. - Automated end-to-end ETL for a billion-dollar LNG project. - Integrated and synchronized engineering data from 100+ vendors across multiple joint-venture companies.

Junior ProgrammerFujitsu Engineering Technologies
2009 - 2010

- Developed and supported enterprise software applications within Fujitsu Engineering Technologies. - Worked across programming, application maintenance, testing, data processing, and troubleshooting. - Supported structured software-development activities within internal enterprise systems. - Worked with engineers and business stakeholders to understand requirements and translate them into software solutions. - Built the technical foundation for later responsibilities in systems integration, business analysis, architecture, quality governance, and project leadership.

Education

Degree of Bachelor of Science in Computing Major in Information SystemsTechnological University of the Philippines
2005 - 2009

Skills

Core skills10
Interests8
Languages1

Skills

Operating Model Design
Strategic Operations
Strategic Program Leadership
Executive Alignment
Cross-Functional Leadership
Systems Thinking
Process Optimization
Product Development
Organizational Design
KPI & Decision Systems

Interests

Scaling Tech Organizations
Operating Model Transformation
Strategic Execution
Organizational Effectiveness
Cross-Functional Delivery
Product Strategy
Business Transformation
AI-Enabled Operations

Languages

English